MINUTES OF THE BOARD OF TRUSTEES OF THE PUBLIC LIBRARY

 OF THE TOWNSHIP OF NEPTUNE

JULY 11, 2007

CALL TO ORDER/ROLL CALL

• Luke Tirrell called the meeting to order. The following members were in attendance. Joe Krimko – Luke Tirrell – Sandra Fornino – Laura Granelli – Teretha Jones – Mike Palermo

APPROVAL OF MINUTES

• Suggestion was made to include the committee reports in the minutes even if there is no discussion. A motion to approve the minutes of the June 13^th meeting was made by Mike Palermo and seconded by Sandra Fornino.  Motion passed.

TREASURER’S REPORT

• Mid year finance update: $13,800 was rolled back into the state aid balance.

• Due to the large turnover of staff in the past year, the override codes on the Sirsi System  have been changed. Certain functions can now only be done by a supervisor.

• Marian would like to attend the League of Municipalities. The cost will be $465.

• We have received the quarterly check of $1500 from CJRLC for book evaluation.

• The Moms Group has donated $85.00 to the children’s department to replace board games and toys.

• A motion was made by Joe Krimko and seconded by Mike Palermo to accept the report and pay the bills.  Motion passed.

• Technology update:We have 15 new computers to be built and installed. These will be for the staff and the public.  The on-line catalog is up and running.  Krista anticipates upgrading the Sirsi Unicorn system this fall.

OLD BUSINESS

• The discussion on Mr. Catley continued. So far, the Board has written a letter to Mr. Catley, asking his intentions.  Calls to his office have been made to keep the lines on communication open.  He was given a date of June 29^th to respond by e-mail, phone or regular mail. No response has been made.  A unanimous decision was made by the Board to remove Mr. Catley from the Board of Trustees.  A letter will be written to Mr. Catley, stating his removal from the Board, as per the library by-laws, with cc’s to the Township clerk and administrator.  A separate letter will be written to the Mayor, requesting a replacement within 30 days, per law, and this letter will also be cc’d to the Township clerk and administrator. These letters will first be e-mailed to all Board members for review.

COMMITTEE REPORTS

POLICIES

• After a brief discussion was held on the circulation policy, the following amendments were made:

         “Patrons owing any fines or fees will be denied” has been changed to “Patrons owing any fines or fees in excess of

            $1.00 will be denied access to computer usage. 

        The limit on magazine checkouts has been raised to ten.

          The CD-Book checkout now has no limit.

• A motion to amend the Circulation policy was made by Mike Palermo and seconded by Teretha Jones.  Motion passed.

BUDGET

• A purchase order for $725.00 has been opened under state aid. This is for  cabling and wiring for the old coin box to work with the new copier.

BUILDING

• Reminders have been passed on to the township to keep the library informed on the building renovations.

PERSONNEL

• Plans are underway for the personnel committee to meet sometime between the next two board meetings to finish editing the personnel manual.

• Marian gave kudos to the staff who worked so diligently to get all the new books for the summer reading lists cataloged and processed.

• Deborah and Margie have agreed to chair a Moral Focus Group that is specifically for support staff. No supervisors are allowed ate meetings.  The goal is to identify ways to improve work, culture, increase job satisfaction, motivate staff and create an ideal work community in the library.

ADJOURNMENT

• Motion to adjourn was made by Mike Palermo and seconded by Joe Krimko.  Motion passed.

Back to the Neptune Public Library Board of Trustees

Copyright © 2004, Krista Wittenberg
Revised –5/18/2004