MINUTES OF THE BOARD OF TRUSTEES OF THE PUBLIC LIBRARY OF THE TOWNSHIP OF NEPTUNE

NOVEMBER 12, 2008

CALL TO ORDER/ROLL CALL

The meeting was called to order by Luke Tirrell at 5:15pm.  The following were in attendance: Joe Krimko – Luke Tirrell – Janet Van Rooy – Teretha Jones

TREASURER’S REPORT

The report was read by Marian Bauman. The trustee budget for next year was presented to the Board for review.  A motion was made by Teretha Jones to accept the treasurer’s report and the trustee budget for 2009.  Janet Van Rooy seconded the motion.  Motion carried.

APPROVAL OF MINUTES

Motion was made by Joe Krimko and seconded by Janet Van Rooy to accept the minutes of the October 15^th meeting.  Motion carried.

COMMITTEE REPORTS

Personnel: no report

Budget: no report

Policies: no report

Outreach: no report

Building: Marian and Joe attended a meeting at the Old Bridge Library where the guest speaker was the head of the Library Foundation from St. Paul, Minnesota.  The discussion focused on  various fund raising activities.

OLD BUSINESS

The  salary recommendations are based on the evaluations, which are all done.  After a brief discussion, a motion was made by Teretha Jones and seconded by Joe Krimko to accept the salaries for full and part time employees for 2009.  Motion carried.

NEW BUSINESS

The library is a collection site for food bank donations, hence the grocery cart in the adult department.

A motion was made by Joe Krimko and seconded by Janet Van Rooy that Food for Fines week will be December 8 – 13, 2008.  All monies that week will be used for our Adopt-a-Family gift certificates.  Motion carried.

A discussion was held on our collection process.  Marian will be brainstorming with staff members to see if there is a better or easier way to handle the collections – also to decide if we even want to renew our contract.  Recommendations will be given at the December or January meeting.

A discussion was held on hiring a Microsoft computer class instructor for 2009.  There is such a demand for the classes that John cannot handle them all and continue with his other duties.  Jane Carbone, one of our former part-time employees,  has offered her services.  She has presented a proposal for review that includes: five classes per week, at two hours each for forty-three weeks.   After the discussion a motion was made by Teretha Jones to hire a Microsoft computer class instructor for 2009 and to allow $1200 from the trustee account to open a requisition for the initial start. Joe Krimko seconded the motion.  Motion carried.

Resolution #17-08: The Neptune Public Library will close at 1:00 pm on December 24,  Christmas Eve and December 31,  New Year’s Eve 2008, and that the  2009 schedule  be accepted. Motion was made by Teretha Jones and seconded by Janet Van Rooy. 

A discussion was held on the audit for 2007.  After the discussion the following resolution was made.

Resolution #16-08: Corrective action for the 2007 audit.  Change fund total will be maintained at a set balance of $593.58. This includes the total of three boxes.   Employees will no longer cash personal checks from the cash box.  These changes have already been implemented by the Office Manager, Deborah Mayhue, under the supervision of the Library Director, Marian Bauman. Motion to accept the resolution was made by Teretha Jones and seconded by Joe Krimko.  Motion carried.

Joe Krimko read a letter that we received  from Rose McKenna of Ocean Grove.  Ms. McKenna thanked  the library staff for all of their  advice and assistance with books and video selections for her and her three grandsons. 

ADJOURNMENT

Motion to adjourn was made by Teretha Jones and seconded by Joe Krimko.  Motion carried.

Back to the Neptune Public Library Board of Trustees

Copyright © 2004, Krista Wittenberg
Revised –5/18/2004